Corporate Governance Report [1.09 MB : PDF]
Fundamental Policies of Corporate Governance[182 KB : PDF]
We maintain an awareness that our corporate group is a member of society at large with the duty to fulfill our corporate social responsibility and contribute to society as we develop our business, in addition to fulfilling our financial responsibility of earning adequate profits by providing high quality products through fair competition while maintaining flight safety as the leading company of safety in the transport sector and providing the finest service to our customers.
Taking this into account, we have established JAL Philosophy in accordance with the JAL Group Corporate Policy, "JAL Group will pursue the material and intellectual growth of all our employees, deliver unparalleled service to our customers, and increase corporate value and contribute to the betterment of society." We will strive to enhance corporate value and achieve accountability by establishing a corporate governance system that results in high management transparency and strong management monitoring, while at the same time engaging in speedy and appropriate management decision making.
The Board of Directors has established corporate governance by adopting the Fundamental Policies of Corporate Governance as a key set of rules subsequent to the Companies Act, relevant laws and regulations and the Articles of Incorporation, and reviews it at least once a year.
Corporate Governance System
1.Corporate Governance System(Fig.)
Evolution of Improvement of JAL’s Corporate Governance System
2.Board of Directors and Directors
(1)Board of Directors
The Board of Directors exercises strong management monitoring with a high degree of transparency through the nomination of Directors, Audit and Supervisory Board Members and Executive Officers, decision of officer remuneration, and important decision-making.
To fulfill this role,
①The Board separates the management monitoring and business execution functions. The Board Chair is nominated from among Directors who do not concurrently serve as Outside Officer.
②At least three highly independent candidates are nominated for Outside Director, and from the Ordinary General Meeting of Shareholders in June 2021, Outside Directors account for at least one-third of all Board members.
③ In Fiscal 2021, we decided to increase female Director appointments.
④From fiscal 2021, Directors and Audit and Supervisory Board Members are required to basically attend at least 80% of all Board meetings.
⑤The Board transfers appropriate authority to the President to ensure efficient decision-making.
Chairperson : UEKI Yoshiharu
Number of meetings：18 meetings of which SAITO Norikazu attended 17 meetings. All other executives were present at all 18 meetings.
Main Agenda Items Discussed by the Board of Directors
- FY2021-2025 JAL Group Medium Term Management Plan Progress of Rolling Plan 2022
- - Initiatives related to sustainability
- - Progress in structural business reforms
- - Promoting human resources strategies
- - Promoting DX strategies
- - Reinforcing risk management
- Formulating the JAL Group Medium Term Management Plan Rolling Plan 2023 for FY2021 to FY2025
〔Decision and Oversight of Other Important Business Executions〕
- Introduction of the Boeing 737 -8
- Merger with JAL Sales Co., Ltd. to realize solution sales
〔Financial Results and Finance〕
- Each quarter financial results
- Verification of cross shareholdings
〔Governance and Risk Management〕
- Board Effectiveness Assessment
- Revision of Nominating Committee Statute
- Committee reports and decisions on the appointment of new executives and their remuneration
- Development and evaluation of internal control
- Risk management related reports
- Measures towards the audit report submitted by the Audit and Supervisory Board Members
- Audit and Supervisory Board Member audit policies and results
- Policies of the Audit and Supervisory Board Members and their audit results
- Report on aircraft accidents
〔Dialogue with Stakeholders〕
- Approval of proposals related to the General Meeting of Shareholders
- Operational status of shareholder benefit programs
- Initiatives to reinforce constructive dialogues with shareholders
- Feedback regarding IR orientation meeting
- Disclosure of information on Climate Change Based on TCFD
- Response to customer feedback
①Directors are selected from those with extensive experience in various fields and high insight and expertise, paying attention to ensuring diversity in terms of gender, international nature, work history, and age, among others. We also aim to have more than one female director from FY2021. In addition to the previous one outside director, we have now appointed one in-house director to realize a system with multiple female directors.
②Fiscal 2021, we formulated and published a skills matrix specifying the specialized knowledge and experience required of Director.
①Outside Directors shall provide advice on the Company's management from a practical and multifaceted perspective and appropriately supervise the execution of business operations.
②Outside Directors are appointed from persons with vast knowledge and experience in various fields in order to ensure diversity. Those who do not qualify as highly independent within the meaning of our “Standards for Independence of Outside Directors” are not appointed. In addition, we will not appoint any person who concurrently serves as a Director, Audit andSupervisory Board Member, etc. for more than four other listed companies.
③One Outside Director shall be appointed as Lead Independent Outside Director to improve coordination with Audit and Supervisory Board Members and internal divisions.
〔Independent External Directors and Ratio of Female Directors (as of June 23, 2023)〕
- Ratio of Independent External Directors：33.3%（3 out of 9 Directors are External Directors）
- Ratio of female directors：22.2%（2 out of 9 Directors is a female director）
〔Average Term of Office of Audit & Supervisory Board Members (as of June 23, 2023)〕
- 3 years and 8 months
We have established various committees under the Board of Directors in order to build a corporate governance system that demonstrates high management transparency and strong management oversight. A majority of the committee members are Outside Directors, ensuring independence from management.
(1)Corporate Governance Committee
The Corporate Governance Committee checks, whether activities comply with JAL Group Fundamental Policies of Corporate Governance, conducts analyses and evaluations and holds discussions to determine whether such activities contribute to sustainable growth and enhancement of medium- and long-term corporate value, and provides necessary findings, recommendations, and reports to the Board of Directors. The Corporate Governance Committee is comprised of the Board Chair and Outside Directors and is chaired by the Lead Independent Outside Director.
Chairperson: KOBAYASHI Eizo
Board Member: UEKI Yoshiharu, YANAGI Hiroyuki, MITSUYA Yuko
Observer: OKADA Joji (Independent Audit & Supervisory Board Member)
Number of meetings: 2 meetings attended by all the members
Main activities: To assess the effectiveness of the Board of Directors, from the previous year, we have been proposing an expansion of the scope of interviews to all Directors and Corporate Auditors because the assessment has been conducted through a questionnaire only for External Director. Furthermore, a number of recommendations were made as a topic to be addressed in the future such as promoting a new DX strategy and the need for further operational ingenuity.
When submitting a proposal to the General Meeting of Shareholders concerning the appointment of candidates to the positions of Director and Corporate Auditor, the Nominating Committee will make comprehensive judgment of the personality, knowledge, ability, experience and performance, and the like, of the candidate based on an inquiry from the Board of Directors and will report back to the Board.
In addition, The qualifications required of the President and other leaders are as follows: “Persons with qualities to steadily achieve positive results toward realizing the Corporate Policy by working together with all employees based on a firm commitment to flight safety, which is the basic foundation of business continuity for the JAL Group. They must also display initiative in practicing the JAL Philosophy. The Nomination Committee continuously discusses candidates for the position of President, among others, and provides the candidates with practical and diverse experience, such as management experience at group companies, expatriate experience, and activities at outside organizations, so that they can acquire the necessary background for management at an early stage.
If the business conduct of any member of top management is found questionable due to legal violations, harassment, negligence of the Board, to name a few, the Nominating Committee and/or Directors, excluding the person in question, will immediately investigate the situation based on a motion made by a Director at a Board meeting or other meetings, and the like, the Nominating Committee and/or Directors excluding the person in question will immediately investigate the situation based on a motion made by a Director at a Board meeting or other meetings. The Nominating Committee and/or Directors will report findings to the Board, which will then decide on an appropriate disciplinary penalty.
The Nominating Committee is comprised of the President and no more than four Directors elected by a resolution by the Board of Directors, and the majority of members shall be External Directors. The chair shall be selected from among the External Directors by mutual vote of the committee members.
Chairperson: YANAGI Hiroyuki
Board Member: AKASAKA Yuji, SHIMIZU Shinichiro, KOBAYASHI Eizo, MITSUYA Yuko
Number of meetings: 9 meetings. Of the nine meetings, one was a process to confirm the reappointment of the President, with only External Directors as members, and all External Directors attended. The other eight meetings were attended by all committee members.
Main activities: In addition to the matters to be reported to the Board of Directors, the committee discussed the requirements and processes related to the selection of candidates for Executive Officers for a change of officers, the process for confirming the reappointment of the President, and future succession plans for management personnel. Regarding the reappointment of the President, a dialogue was held between the Nominating Committee made up of External Directors and the President. Through this dialogue, it was determined that it would be beneficial to reappoint AKASAKA Yuji as President for FY 2023, after evaluating his contributions in improving corporate value by consistently solving and promoting the Medium Term Management during such turbulent times when it was difficult to predict the future, and his systematic efforts in developing next generation management personnel, to name a few.
The Compensation Committee discusses matters concerning the amount of compensation for Directors, Executive Officers and Corporate Auditors based on an inquiry from the Board of Directors and reports back to the Board. In addition, the committee reviews the remuneration system as appropriate to ensure that it provides sound incentives for sustainable growth.
The Compensation Committee is comprised of the President and no more than four Directors elected by a resolution by the Board, the majority of members being Outside Directors. The chair shall be selected from among the External Directors by mutual vote of the committee members. As a result, transparency and fairness in the compensation determining process is secured.
Chairperson: KOBAYASHI Eizo
Board Member: UEKI Yoshiharu, YANAGI Hiroyuki, MITSUYA Yuko
Number of meetings: 4 meetings attended by all the members
Main activities: the Committee discussed matters to be reported to the Board of Directors, such as the requirements and processes for the selection of candidates for Executive Officers during the change of officers, the process for confirming the reappointment of the President, and future succession plans for management personnel, to name a few.
The Company discusses matters to be consulted by the Board of Directors regarding the appointment and dismissal of executive officers and reports the results to the Board of Directors. The Personnel Committee is comprised of the President and no more than four Directors elected by a resolution by the Board, the majority of members being Outside Directors. The President serves as Chair.
Chairperson: AKASAKA Yuji
Board Member: SHIMIZU Shinichiro, KOBAYASHI Eizo, YANAGI Hiroyuki, MITSUYA Yuko
Number of meetings: 3 meetings attended by all the members
Main activities: the committee discussed matters to be reported to the Board of Directors, and the training of candidates for Executive Officer positions and the ideal new execution structure. It also prepared a list of Executive Officer candidates.
(5)Officers Disciplinary Committee
When taking disciplinary action against Directors and Executive Officers, the Officers Disciplinary Committee makes decisions. The Officers Disciplinary Committee is comprised of the President and no more than four Directors elected by a resolution by the Board, the majority of members being Outside Directors. The Chair is elected from among Outside Directors. Any submission of proposals to the general meeting of shareholders concerning the dismissal of a Director requires the approval of the Board of Directors.
Chairperson: YANAGI Hiroyuki
Board Member: AKASAKA Yuji, SHIMIZU Shinichiro, KOBAYASHI Eizo, MITSUYA Yuko
Number of meetings: 0
In addition to the above voluntary committees, the Lead Independent Outside Director organized a few Independent Outside Audit and Supervisory Board Member Opinion Exchange Meetings, comprising only Outside Directors and Outside Audit and Supervisory Board Members, to strengthen the network between Outside Directors.
4.Audit and Supervisory Board and Its Members
(1)Audit and Supervisory Board
The Audit and Supervisory Board makes objective and appropriate decisions from an independent standpoint, based on their responsibility to our shareholders, in fulfilling their role and responsibility pertaining to their duties, namely, audit of business execution, nomination and dismissal of accounting auditors, and exercise of rights concerning auditor remuneration.
Chairperson : KITADA Yuichi（Audit and Supervisory Board Member）
Number of meetings: 15 meetings of which SAITO Norikazu attended 14 meetings. All other executives were present at all 15 meetings.
Main activities: In addition to decisions on audit policies and plans, consent to proposals for the appointment of Corporate Auditors, selection of full-time Corporate Auditors, determination of compensation for Corporate Auditors, appointment of an Accounting Auditor and consent to their compensation, and resolutions on routine matters such as the preparation of an audit report, the meeting reported and discussed matters such as prior understanding by the Accounting Auditor regarding non-guaranteed services, risk management, EMS audits, and confirmation of integrated reports. In addition, a questionnaire was administered to all corporate auditors to conduct a self-assessment of the status of audit activities.
(2)Audit and Supervisory Board Members
①Audit and Supervisory Board Members attend Board meetings and other important meetings, and audit important management matters, business operations and business execution by exchanging opinions with Representative Directors and Outside Directors, and inspecting important agenda items and resolutions to be passed.
②They also audit business sites and subsidiaries each year together with the Corporate Auditors Office, report back to Representative Directors and provide feedback to executing departments.
③Further, they work closely with the internal Audit Department and accounting auditors, meet regularly with full time auditors of major subsidiaries, and strive to improve and strengthen Group auditing.
〔Candidate of Audit and Supervisory Board Members〕
①Audit and Supervisory Board Members are nominated from among persons with extensive knowledge and experience in various fields to conduct audits from a neutral and objective perspective and ensure sound management.
②Any person who does not qualify as highly independent within the definition of Standards for Independence of Outside Audit established by the Company shall not be nominated for Outside Audit and Supervisory Board Member.
〔Independent External Audit & Supervisory Board Members and Ratio of Female Audit & Supervisory Board Members（as of June 23, 2023）〕
- Ratio of Independent External Audit & Supervisory Board members：60%（3 out of 5 Aouditors are External Audit）
- There are no female Audit & Supervisory Board members.
〔Average Term of Office of Audit & Supervisory Board Members（as of June 23, 2023）〕
- 3 years and 5 months
With regard to the specialized knowledge and experience that the Company’s Directors and Audit and Supervisory Board Members should possess, the necessary skill set includes the basic corporate management skills of Management Experience, Finance & Accounting, Legal/Risk Management, Personnel Affairs/Talent Development, as well as Safety Management, which is particularly important given the business characteristics of the Company, and also Global Experience, CX/Marketing, DX/IT/Technology, and GX/Environment.
6.Standards for Independence of External Directors
We have established the following standards to determine if an External Director qualifies as independent in order to establish a corporate governance system that results in high management transparency and strong management monitoring and to enhance corporate value. (Basically, persons who are not described as follows qualify as independent.)
①A person who executes or has executed business in the Company or a consolidated subsidiary in the past 10 years
②A person who is described by any of the items a - f in the past three years.
a. a business counterpart or a person executing business of such business counterpart, whose transactions with the Company for one business year exceeded 1% of consolidated revenue of the Company or the business counterpart
b. a major shareholder of the Company or a person executing business of such shareholder holding an equity ratio of 5% or more in the Company
c. a major lender for the Company or a person executing business of such lender.
d. a person who receives over JPY 10 million in donations annually from the Company or a person belonging to an entity receiving such donations
e. a person receiving remuneration of over 10 million yen excluding director remuneration from the Company or a person belonging to an organization receiving remuneration exceeding 1% of consolidated revenue of the Company
f. a person executing business of another company, where a person executing business of the Company is appointed as External Director
③The spouse or relative within the second degree of kinship of an individual described in 1 and 2.
(Note) A person executing business refers to an executive director or executive officer
7.Succession plan for President and other leaders
①The qualifications required of the President and other leaders are as follows: “Persons with qualities to steadily achieve positive results toward realizing the Corporate Policy by working together with all employees based on a firm commitment to flight safety, which is the basic foundation of business continuity for the JAL Group. They must also display initiative in practicing the JAL Philosophy. The Nominating Committee continuously discusses possible candidates for President and other executives. By providing candidates with practical and diverse experiences, such as management in a Group company and overseas assignments and activities in external organizations, they acquire the necessary grounding for management at an early stage.
②To develop the next generation of executives including Executive Officers, the Personnel Committee discusses career path mapping, cross-functional rotation, external networking and human resource pooling to promote diversity and expand their capacity and perspectives.
8.Support for Directors and Audit and Supervisory Board Members
①Legal considerations are explained to Directors, as necessary, to ensure that they are fully aware of their duties, including the fiduciary duties of the duty of loyalty and the duty of care. They are provided opportunities for continuous participation in external training and affiliated organizations.
②In addition to the provision of corporate information, Audit and Supervisory Board Members are given opportunities to participate in external training and external organizations.
③Outside Directors and Outside Audit and Supervisory Board Members receive advance explanations on Board agendas, corporate information and other requests, as appropriate. In order to deepen the understanding of the Company, Directors and Audit and Supervisory Board Members receive explanations on safety matters through visits to frontlines, a climb up Mt. Osutaka, a tour of the Safety Promotion Center, and explanations on company history and the JAL Philosophy.
9.Evaluation of the Effectiveness of Board of Directors Meetings
The Board of Directors evaluates board effectiveness with reference to a self-assessment by each Board member and Audit and Supervisory Board member, and appropriately reviews Board operations, in accordance with the Fundamental Policies of Corporate Governance.
(1)Assessment process in 2022
(a) The Office of the Board of Directors conducted a survey and interviewed the directors and all Audit and Supervisory Board Members. Thereafter the Board of Directors evaluated the analysis results and discussed future initiatives.
The questionnaire consisted of a five-point rating scale and open-ended questions on board composition, oversight, management strategies, dialogue with shareholders, board culture, and board operations.
(b) Thereafter, the Corporate Governance Committee*, comprised mainly of Independent External Directors and chaired by an Independent External Director, formulated proposals, of which the Board of Directors decided on the following necessary actions. External assessment is conducted approximately once every three years. The most recent assessment was conducted during the FY 2020 effectiveness evaluation.
*Independent External Directors were present.
(2)Summary of the Results of the FY2022 Effectiveness Evaluation
We evaluated the following and identified the underlined issues that requires improvement.
①Evaluation of the Board of Directors Performances
- The Board of Directors and Audit and Supervisory Board members are appointed in a balanced manner in terms of expertise and experience that is relevant to our business and their positions.
- Free and open discussions are held, and the opinions of Outside Directors are respected, while Audit and Supervisory Board members audit the execution of duties by Directors.
- The Company actively provides Outside Directors with information and accessibility to high-level information, whereby Outside Directors fulfil their roles appropriately.
On the other hand, we recognized the following issues.
- There is need to faciliate operational efforts to find time to engage in lively discussions and to stimulate active deliberations.
②Evaluation of Key Issues for the Fiscal Year
- With regard to social issues related to sustainability, we confirmed that we are working steadily to reduce CO2 emissions and that we are making steady progress in addressing other issues. On the other hand, it is necessary to reconsider how sustainability initiatives are linked to increasing corporate value.
- As to structural business reforms, the progress in each business area was verified. In some business areas, initial plans have not been achieved due to the delayed market recovery and other factors. Thus, in these areas, it is necessary to conduct a quantitative review and discuss future actions.
- The issues and direction of efforts in human capital were verified. Going forward it will be necessary to take our initiatives more seriously.
- As to risk management, it was verified that external risks were grasped systematically and exhaustively. It was also confirmed that the PDCA cycle was practiced. Regarding the future expansion into non-airline domains, the need to strengthen the strategic risks in our management was reacknowledged.
- Regarding further constructive dialogue with shareholders, it was confirmed that the dissemination of information to individual shareholders was enhanced and that a communication platform to understand their needs was built. Going forward, we will continue to respond appropriately to the needs of individual shareholders.
- As for the DX strategy, it is necessary to visualize the efforts in each division and accelerate the promotion of the strategy across the company to realize our Medium Term Management Plan.
Reference: Overview of initiatives set at the beginning of the period
・Toward the realization of JAL Vision 2030, we will continue to monitor and discuss ESG strategies and initiatives to address sustainability issues, strengthen oversight of the implementation of business structural reforms, and strive to increase corporate value over the medium to long term.
・For fiscal 2022, we identified the following needs and will steadily address these issues.
①While promoting our management strategies, we will formulate human resources strategies in order to continuously improve the capabilities of our talents, which is one of our greatest strengths.
②To reinforce our risk management for the entire Group, in view of the liabilities associated with the expanding business areas and the increasing external risks such as IT security.
③Build up constructive dialogues and interactive communication with individual shareholders through better dissemination of information and by identifying and analyzing the needs of these shareholders.
(3)Outline of Future Initiatives
①Operation of the Board of Directors
We will make appropriate improvements to the operations and other issues identified in fiscal 2022.
②Key Issues for Fiscal 2023
- With regard to sustainability, we will reorganize the social issues that need to be resolved and quantify the goals of our initiatives, to improve the relationship with corporate value more concrete.
- In terms of business restructuring, the plan will be reviewed in each business area and the PDCA cycle will be steadily implemented, while the environment will be created to expand new areas.
For fiscal 2023, we have identified the following essential needs, and the Board of Directors will exercise its oversight functions and fulfill its responsibilities.
- In order to enhance human capital, we will allocate our talent to growth areas, invest in our personnel after clarifying the ideal image of our staff.
- Promote DX strategy initiatives to create new customer value and improve productivity.
10.Remuneration of Directors
①To support the sustainable and steady growth of the Company and the JAL Group and to increase corporate value over the medium and long term, the Company will encourage the performance of duties consistent with its Corporate Policy and management strategies and provide strong incentives for the achievement of specific management targets.
②To encourage a healthy entrepreneurial spirit, the Company will establish appropriate proportions for performance- linked bonuses linked to fiscal year performance and for performance-linked share-based remuneration linked to corporate value in accordance with medium- to long-term performance, designed to promote alignment of interests with its shareholders
③The Company will reward the management team appropriately based on the Company’s business performance.
(2)Remuneration levels and composition
①The Company will set appropriate remuneration levels based on the Company’s operating environment and with reference to objective data on remuneration in the marketplace.
②Considering factors including the nature of the Company’s business and the effectiveness of performance-linked remuneration, fixed remuneration and performance-linked remuneration are comprised as follows. (Assuming 100% achievement against targets)
(Assuming 100% achievement against targets)
・Amount of fixed basic remuneration※:50%
・Amount of performance-linked bonuses to be paid according to the degree of achievement against targets: 30%
・Amount of performance-linked share-based remuneration to be issued according to the degree of achievement against targets: 20%
The above ratio is for guidance only and adjustments can be made to reflect changes in the price of the Company’s shares or other factors.
※ This amount excludes allowances in cases where an Executive Officer serves concurrently as a Director or where an Executive Officer has representative authority.
(3)Framework for performance-linked remuneration
The performance-linked bonus and the performance-linked share-based remuneration will be reviewed as necessary in accordance with changes in the business conditions, the roles of officers, etc. In order to strongly advance our finance strategy, business strategy and ESG strategy, the three pillars of our management strategy under the Medium-term Management Plan, we have revised the performance evaluation indices for the performance-linked bonus and the performance-linked share-based remuneration and other factors for FY2022 and beyond.
There is no provision of performance-linked share-based remuneration for each of the periods which started in FY2019, FY2020 and FY2021, respectively, in light of our performance and other factors.
①Annual incentives (performance-linked bonuses)
The amount to be paid every fiscal year as an annual incentive will vary from 0 to 150 depending on the degree of achievement, with 100 representing the amount to be paid when achievement is in line with performance targets.
・Individual performance indicators for each officer
・Taking into consideration the achievement level of safety targets
Evaluation indices will be considered for review as necessary in accordance with changes in business conditions, the roles of each officer and other factors.
②Long-term incentives (performance-linked share-based remuneration)
The number of shares to be granted every fiscal year as a long-term incentive will vary from 0 to 150 depending on the degree of achievement, with 100 representing the number to be granted when achievement is in line with performance targets. The performance evaluation period will be three years, with performance for three consecutive fiscal years evaluated every year.
・TSR(ratio to TOPIX including dividends) consolidated ROIC
・The number of ESG stocks selected
・Carbon emissions per revenue ton kilometers
・Customer satisfaction, etc.
With respect to common stock granted to eligible Directors and Executive Officers through the share-based remuneration plan, the Company will establish a target number of held shares for each position and impose limits on share sales to further promote the aligning of interests with shareholders.Executive officers cannot sell their shares until performance-linked share-based remuneration has been issued to the amount equivalent to three years' worth (based upon when 100% of performance targets are achieved).
(4)Procedures for determining remuneration
Matters related to remuneration of Directors will be decided by the Board of Directors, following deliberation and reporting within a Compensation Committee arbitrarily established by the Company. A majority of the members of the Compensation Committee will be Outside Directors, and its Chairman will be appointed from among the Outside Directors.
Basic remuneration is to be paid monthly and performance-linked bonuses and performance-linked sharebased remuneration is to be paid annually.
(5)FY2022 Actual Remuneration Paid to Directors and Audit & Supervisory Board members
|Number of officers||Total amount of remuneration, etc.
(millions of yen)
|Total amount for each type of remuneration, etc.
(millions of yen)
|Basic remuneration||Bonus*1||Share-based remuneration, etc.*2|
(including External Directors)
( - )
( - )
|Audit & Supervisory Board members
(including External Audit & Supervisory Board members)
（ - ）
( - )
※1 Annual incentives (performance-linked bonuses)
※2 Long-term incentives (performance-linked remuneration)
The ratio of the amount of shares held by Director Executive Officers to Basic remuneration (including shares acquired in Employee Stock Ownership Plan, etc.) is 61% for Representative Director, President and 14% for other Directors Executive Officers.
11.Internal Controls System
Development of the Internal Controls System (Fundamental Policies)
Operation of the Internal Controls System
In accordance with the annual audit plan established by the Audit Department based on the results of the risk analysis, we conduct audits focusing on risks that may hinder the achievement of JAL Vision 2030, such as the risk of serious losses, the effectiveness and efficiency of operations, the reliability of financial reporting, compliance with laws and regulations, and asset preservation. As for the reliability of financial reporting, we evaluate the internal control reporting system for financial reporting under the Financial Instruments and Exchange Act as an independent organization under the direct control of the President.
From the perspective of auditing, the Audit Department, as the third defense line in the Three Lines of Defense model, places emphasis on checking the second defense line, such as the General Affairs Department, Risk Management Department, Legal Affairs Department, IT Planning and Management Department, and Accounting Department, utilizing the expertise, to verify whether they are supporting and monitoring Group organizations properly.
Results of internal audits are reported to the President at each instance and information on important matters concerning internal controls is provided to the Audit & Supervisory Board Members and Accounting Auditor to promote mutual coordination. In addition, starting in FY2022, the Board of Directors is regularly informed of the results of audits.
The Corporate Safety and Security Division, Engineering and Maintenance Division, and Audit Department are responsible for safety audits and maintenance audits which are conducted in compliance with laws and regulations on the air transport business.
KPMG AZSA LLC conducts accounting audits in accordance with the Companies Act and the Financial Instruments and Exchange Act.
In addition to periodic audits, accounting issues such as the establishment, amendment and abolition of laws, regulations and rules are checked as necessary to achieve appropriate accounting work.
Relationship with Shareholders
1.Policy on Constructive Dialogue with Shareholders
We are aware that the general meeting of shareholders is a venue for constructive dialogue with shareholders, and secure and provide a period for them to sufficiently examine accurate information from their standpoint through the Convocation Notice of the General Shareholders' Meeting, etc. We provide easy-to-understand information at the general meeting of shareholders and have developed an environment in which shareholders can exercise their rights appropriately.
Furthermore, we conduct IR (Inventor Relations) activities to maintain positive interactive communication under the following policy, in which Representative Directors, the Finance and Accounting Director, etc. engage in active dialogue, and fairness, accuracy and continuity of management strategies, business strategies, financial information, and such are emphasized.
①The Chief Financial Officer of the JAL Group, the Finance and Accounting Director, and the General Affairs Director are assigned as management to oversee dialogue with shareholders.
②We assign a supervisor to oversee information gathering, management and disclosure, and also staff to implement these duties in the Finance Department, and disclose information in a timely, fair and appropriate manner in coordination with related departments.
③We hold meetings to explain our financial results and management plan when announcing them, issue an integrated report, “JAL Report,” etc., hold meetings for shareholders to explain other matters , and arrange tours of facilities, etc. to promote investment opportunities and improve information disclosure.
④We feedback results of dialogue with shareholders to management, as necessary, so that management may share the shareholders’ requests and opinions and an awareness of issues, and reflect their views in corporate management.
⑤We establish and disclose a “silent period,” during which we do not provide any replies or comments to inquiries or information on corporate status to prevent information leaks and ensure fairness. We conduct information management and control insider information.
2.Social Responsibilities as a Corporate Citizen
JAL Group has established the Basic CSR Policy "The JAL Group will strive to meet the expectations of society, address social issues, and pass on a better society to future generations through its core air transport business as the 'Wings of Japan'." We aim to realize our Corporate Policy by collaborating with shareholders and practicing JAL Philosophy.
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